Student Payments Terms and Conditions

(A) - General Terms and Conditions – Tuition Fees

1 Applicable Terms and Conditions

1.1 - Leeds Arts University (“the University”) will apply these Terms and Conditions to any on line payment received. By using this facility you are deemed to have accepted them and agree to be bound by them.

1.2 - These Terms and Conditions are applicable to the URL

1.3 - The address of the University is:

Leeds Art University
Blenheim Walk


1.4 - The University will review these Terms and Conditions annually.

1.5 - These Terms and Conditions are effective from 6th September 2017. You are advised to print a copy of these Terms and Conditions which are valid at the time of acceptance for future reference.

1.6 - Any queries regarding these Terms and Conditions should be directed to

1.7 - The University accepts no liability for any damages whatsoever that arise out of the use, inability to use or the results of using this site, any websites linked to this site, or the materials or information contained at any or all such sites, whether based on warranty, contract, tort or any other legal theory and whether or not advised of the possibility of such damages.

1.8 - Using this website indicates your acceptance of the University’s policy on personal data usage and retention, with regards to using this service.

2 Tuition Fees

2.1 - The terms and conditions must be read in conjunction with University policies regarding tuition fees and withdrawals.

2.2 - The payment of any sums does not in itself indicate the existence of a contract between the University and the student. A contract will only come into being after the University has processed the enrolment/re-enrolment and the student has indicated acceptance of the University Terms and Conditions.

2.3 - Information displayed on the online payment facility in respect of fees due is for guidance only. The definitive amount of fees payable will be available on the University website.

2.4 - All payments made through the online payment facility must be made in sterling.

2.5 - Where an instalment arrangement is set up to make payments from a credit/debit card, the University will notify the student or the third party making payment, of the amounts and the dates on which instalments will be claimed.

2.6 - Your payment will normally reach the University’s account within 3 to 5 working days.

2.7 - Anyone can make a payment on behalf of a student, as long as they are aware of the student’s id number and date of birth.

3 Payment & Card Security

3.1 - All payments must be made in pounds Stirling. Any currency or conversion costs incurred in making or processing the payment shall be borne by the student and will not be deducted from the outstanding balance.

3.2 - Card details are automatically encrypted once entered. The University will have no access to the card number once entered.

3.3 - The University accepts no liability for charges incurred as a result of entering improper details.

3.4 - The University accepts no liability in the event a card payment is declined or refused by the card issuer. Nor is the University under any obligation to bring this fact to your attention in the event of a payment being declined or refused. It is your responsibility to check with your bank/credit/debit card supplier that payment has been deducted from your account.

3.5 - This site is secured by a Thawte SSL Certificate which provides secure encrypted communication for all data to and from the site.

3.6 - The storage of card details is Payment Card Industry Data Security Standard (PCI DSS) compliant (

3.7 - Payments are processed by the College’s Payment Services Provider, Realex. Payments will usually reach the College bank account within 3 – 5  days

4 Your Account

4.1 - It is the responsibility of the customer to ensure that all information requested is entered accurately. This includes email addresses for confirmation.

4.2 - You must not enter false information or give personal details of another person or entity that you are not authorised to use.

4.3 - If the University suspects your account has been involved in a fraudulent transaction or involved in misuse of the website or a security breach, it will be suspended without prior notice. This does not affect either party’s statutory rights.

4.4 - By using the Online payment facility, you agree that the University may hold your personal details for the purposes stated (see Section 6 Data Protection).

4.5 - If you wish to no longer use the On Line payment facility and require all personal data to be removed (except for any which the University is legally required to retain), you must request this in writing giving 30 days notice.

5 Refunds & Cancellations - Online Payments

5.1 - Refunds will only be granted in exceptional circumstances.

5.2 - Refunds will only be made to the card used in the original transaction.

Processing of refunds may take up to 30 days.

6. Data protection

The University will comply with the General Data Protection Regulation (the GDPR) and the Data Protection Act 2018 (DPA) (collectively “Data Protection Law”). We will only use the personal information you supply to us for the purpose it was provided. Personal data will only be shared if there is a legal obligation or legal basis for processing or when you have provided your consent to share. You have been provided with the University’s Data Protection information before enrolment.  Please ensure you have read this and are in agreement before confirming these Terms and Conditions. Our Data Protection Policy can be found at:

7. Disclaimer

While the University tries to ensure that the information and content on this payment site is accurate at the time it was published on the site, it does not warrant that this is the case. To the fullest extent permitted by law, the material on this website and its online payment facility is provided “as is”, and without warranties, conditions or other terms of any kind.

While the University will make reasonable efforts to ensure that the online-payments system is available and usable at all times, it does not guarantee continuous, uninterrupted or secure access to the system. While every reasonable effort has been made to ensure accessibility, the University does not guarantee that use of the online-payments system will be compatible with all hardware and software of its users. The University reserves the right to suspend or withdraw access, without notice, to either the whole or part of the payment site, for any reason.

Nothing on this payment site constitutes any part of a contract unless otherwise expressly stated.