Student Email

emailAll students at the College are given a GMail address for their use. These are provided for College by the Google Apps for Education service.

It's important that you regularly read your e-mail as your tutors may use the address to send you important information!

You can access your GMail from both inside and outside College by visiting:

http://gmail.leeds-art.ac.uk

You will need to log in using your College username (e.g. ab12345) and your GMail password; this password is entirely separate from the password you use to access College computers.

The following services are currently available:

  • Email
  • Calendar
  • Google Docs
  • Chat

Email

Forwarding Email

If you do not wish to use the GMail interface to read your email, it is possible to forward the mail to another address. However, if you do this you will need to make sure you read the forwarded mail as your tutors will still assume that the mail is being collected!

To forward the mail, click on 'settings' in the top right hand corner of the page and then choose the 'Forwarding and POP/IMAP' tab. Select the radio button next to 'Forward a copy of incoming mail to', enter the required address into the box and then click the 'save changes' button at the bottom.

Looking Up Other Students

If you need to email another student you can easily look up their address from the GMail address book. When composing an email click the 'To' link next to the address field and you will see a popup address book. Simply type in the person's name in order to find the address.

Calendar

Your Google account includes a very versatile calendar function. With this you can:

  • Enter and manage events into your personal calendar
  • Subscribe to your calendar from other ICS compliant calendaring applications such as iCal or Outlook
  • Subscribe to other people's public calendars such as your course calendar
  • Update your calendar remotely using a WebDAV compliant calendaring application such as iCal

Subscribing to a Public Calendar

If your course has a public calendar for events and deadlines, you can subscribe to this from within your own calendar so that you do not miss any of the events.

To do this click 'Add' under 'Other calendars' on the left hand side and then choose 'Add by URL'. Paste the URL that your course has provided into the box and press the add button.

You will then be able to see both your own events and course events on the same calendar which will help you to see how things coincide and manage your time more effectively. 

Google Docs

Google Docs allows you to work on spreadsheets and text documents 'in the cloud'. This means that the documents are stored at Google, not locally on the machine you're working on.

This allows you to begin working on a document in one place and then continue working on it in another place without having to transfer the file. Of course, you can export and download the file at any time if you wish.

You can also work collaboratively on a document by sharing it with certain people, which may be useful for group projects.

Google Chat

Once logged into the GMail site you can chat with other students who are also logged in using the chat program on the left hand side. This is by invite/accept only so you do not have to speak to people if you don't want to!

Your GMail address is also a valid Jabber ID, this means that you can create an account in a Jabber compliant chat program such as iChat on a Mac (there are no chat programs on the College PCs at the moment) using your GMail credentials.

This will have the added benefit of allowing you to use a microphone or webcam which the web based Google client will not.